How to check current stock on hand

How to Check Current Stock on Hand in HotelBee

Running a hotel means keeping track of more than just room bookings. From minibar snacks to restaurant ingredients and bar supplies, knowing exactly how much stock you have on hand at any given moment is essential to avoid shortages, reduce waste, and keep operations running smoothly. This is where HotelBee, the all-in-one hospitality platform, makes life easier.

HotelBee combines a Property Management System (PMS), Point of Sale (POS), Channel Manager, Booking Engine, Payments, and Guest Experience tools into a single system built for independent hotels and small chains. Instead of juggling multiple software providers, hoteliers can manage reservations, sell products at the bar or restaurant, distribute rooms across booking channels, and track inventory—all from one place.

Finding the Products Inventory Report

If you need to check your current stock levels, the process in HotelBee is simple and doesn't require any technical background. Here's how to do it:

1. Go to the Reports section. This is the central hub where HotelBee stores all the analytical and operational reports for your property.
2. Select the POS category. Since inventory is closely tied to your point-of-sale operations, stock reports live under this section.

1. Open the Products Inventory Report. This report gives you a clear, real-time snapshot of everything currently in stock.

Filtering the Report

Once you're inside the Products Inventory Report, HotelBee lets you refine the results using a few practical filters:

• Date and Time – Choose the exact period you want to review. This is useful if you want to see stock levels as of a specific moment, such as the start of a shift or the end of the month.
• Warehouse – If your property has multiple storage locations (for example, a separate warehouse for the restaurant and one for the bar), you can select which one to analyze.
• Valuation Method – This determines how the value of your stock is calculated. HotelBee offers four options:
  • Weighted Average – Calculates value based on the average cost of all units in stock.
  • Last Purchase Price – Values stock using the most recent price paid for the product.
  • FIFO (First In, First Out) – Assumes the oldest stock is used first, valuing inventory accordingly.
  • Standard Cost – Uses a fixed, predetermined cost regardless of purchase price fluctuations.

Why It Matters

By combining these filters, hotel managers and F&B teams can get an accurate, tailored view of their inventory at any point in time. Whether you're preparing for a stock count, investigating discrepancies, or simply keeping tabs on supplies, the Products Inventory Report in HotelBee turns a normally tedious task into a quick, few-click process—helping your team make smarter purchasing and operational decisions.