How to generate a reservation list

How to Generate a Reservation List in HotelBee

Maintaining a clear overview of upcoming reservations is essential for effective daily operations, staff planning, and guest preparation. HotelBee makes this straightforward through its reporting tools, allowing you to generate a detailed reservation list for any period you choose. This article explains, step by step, how to produce this list using the Forecast Report.

Introduction

A reservation list provides a consolidated view of the bookings expected at your property, helping you anticipate arrivals, manage occupancy, and organise your team accordingly. Within HotelBee, the Forecast Report is the primary tool for this purpose, offering flexible date selection and a convenient search function so that you can locate the exact information you need.

Step-by-Step Instructions

Step 1 — Access the Reports section Log in to your HotelBee account and navigate to the Reports section from the main menu. This area brings together the analytical and operational reports available for your property, providing valuable insight into performance, availability, and reservations.

Step 2 — Open the Forecast Report At the top of the Reports section, select the Forecast Report. This report is designed to display expected reservations over a chosen period, making it the ideal starting point for generating your reservation list.

Step 3 — Choose the date you wish to view Within the Forecast Report, select the date or date range for which you would like to see reservations. Using the date selector, you can focus on a single day or a longer period, depending on your operational needs. HotelBee will then display all bookings that fall within your chosen period, allowing you to review arrivals, departures, and stays at a glance.

Step 4 — Search by guest name If you are looking for a specific booking, use the search field to enter the guest's name. The report will filter the results accordingly, enabling you to locate an individual reservation quickly without scrolling through the entire list. This is particularly useful when confirming details for a specific guest or responding to an enquiry.

Step 5 — Review the reservation list Once the desired date and any search criteria have been applied, review the reservation list presented on screen. The list provides the key details of each booking, such as guest names and stay dates, giving you a clear and organised overview of the reservations relevant to your selection.

Step 6 — Export or print if required Should you need a copy for internal use, you can export or print the reservation list directly from the report. This allows you to share the information with your team or keep a record for operational planning.

Conclusion

By using the Forecast Report within the Reports section, you can generate an accurate reservation list in just a few steps. The combination of flexible date selection and a dedicated search function ensures that you can quickly access the information most relevant to your needs, whether you are preparing for upcoming arrivals or reviewing bookings for a particular guest. Reviewing this report regularly helps you stay well organised, anticipate demand, and deliver a smooth and professional experience for every guest.