Accounting overview

Accounting in HotelBee is built around four document types arranged on two axes — incoming vs outgoing, formal vs informal. Get the mental model right and the rest of the module clicks into place.

The four documents

• Invoices (formal incoming) — what you issue to guests and companies. Drives accounts receivable. Fiscalized where required.
• Bills (formal outgoing) — what suppliers issue to you. Drives accounts payable.
• Expenses (informal outgoing) — costs without a formal supplier invoice. Petty cash, recurring auto-payments, reimbursements.
• Transactions (raw movements) — the actual money in/out of bank, cash, and card-clearing accounts. Mostly auto-created when payments hit invoices and bills.

Where each lives

All four are under Finance in the main menu. Each has its own list with date-range filtering, a create button, and a click-into-detail-form pattern. Statuses use the same DRAFT/APPROVED/PAID/CANCELLED color scheme as inventory.

Chart of accounts (payment accounts)

Every payment lands in a payment account — your chart of accounts pre-coded for hospitality (1000 Cash Register, 1100 Primary Bank, 1200 Card Clearing, 1300 Accounts Receivable, 1330 Guest Ledger, 2220 Gift Cards Liability, etc.). Each payment method points to a default account; reports group transactions by account so you can see cash position per account at any time.

Taxes and fiscalization

Each line item carries a tax (or none). Finance → Taxes defines the rates and categories your country requires. For countries with mandatory real-time fiscalization, HotelBee sends every invoice to the tax authority and stores the response (IIC, NIVF, NSLF for Albania) so audits are clean.

What you'll find in this module's articles

• How to issue an invoice — guest invoices, fiscal info, prepayments, discounts.
• How to record a supplier bill — the inbound side of inventory and one-off purchases.
• How to log an expense — petty cash, utilities, no-bill costs.