How to set up currencies and multi-currency pricing

Most properties accept at least two currencies — the local one and EUR or USD for international guests. Some accept many more. This article walks through adding a currency and the workflow for keeping rates current.

Add a currency

Backoffice → Currencies → +. The form has:

• Country — autocomplete from the ISO country list. Pick the country whose currency you want; the standard ISO currency name and code auto-fill.
• Currency code — the three-letter ISO code (EUR, USD, GBP, ALL). Auto-filled from country; override if needed.
• Currency name — the human name (Euro, US Dollar). Auto-filled; override if needed.
• Conversion rate — how many units of this currency equal 1 unit of your reporting currency. Or however your accounting convention defines it — be consistent. Verify against a few existing transactions if unsure.
• Active — uncheck to retire a currency without deleting. Existing transactions keep working; new ones can't pick it.
• Bilanc currency code — only if Bilanc is connected. Maps to Bilanc's internal code.

Where currencies appear

• On invoices, bills, expenses — each document is denominated in one currency, and reports convert at the rate stored on the document.
• On payments — a payment records the original currency; the night-audit cash count is per-currency.
• On POS receipts — each POS point has a default currency (set on the POS point); receipts print in that currency.
• On the booking engine widget — the widget can be parameterized with data-currency so guests see prices in their preferred currency at the URL.
• On reports — totals show in the property's reporting currency; multi-currency breakdown is available where it matters (Payments by Method, Night Audit).

Maintaining the rate

Pick a cadence — daily for high-volume properties, weekly otherwise — and stick to it. The simplest workflow: each morning, your accountant or shift opener pulls the bank's daily reference rate and updates the EUR / USD / etc. records. Rates only affect new transactions; existing ones use the rate stored at their creation time, so historical reports stay stable.