Configure room types and rooms

HotelBee organizes your inventory in two layers. Room types are categories — a Double Deluxe, a Family Suite, an Apartment with sea view. They define the price, capacity, included meals, taxes, amenities, bed types, photos, and how the room appears on Booking.com and your booking engine. Rooms are the actual physical units — Room 201, Room 202 — that belong to a type and inherit its defaults.

Add a room type

Open Backoffice → Room Types and click the + button to create a new one. The list shows everything you've already configured, with channel-manager badges (B24, WH, Channex) when a type is connected to an OTA.

Room type fields

The form is one screen with grouped sections. The essential ones to fill in for a working room type:

• Name — the customer-facing label (Double Deluxe, Family Suite). Keep it short; it appears on the booking engine.
• Description — what the room is like, in marketing prose. Shows on the booking engine and in confirmation emails.
• Price — the default rate per night. Used as a fallback when no rate plan covers the dates of a booking.
• Included capacity — how many guests the price covers (typically 2).
• Max capacity — the upper limit including extra beds. Walk-ins beyond this number are blocked.
• Bed types — pick from your bed types list (single, double, queen, sofa bed). Used by OTAs to filter results.
• Taxes — VAT, city tax, tourism tax. For each tax decide if it's already included in the price or added on top.
• Meals — if breakfast/lunch/dinner/all-inclusive are part of the rate. Tick whichever is included.
• Facilities & amenities — Wi-Fi, AC, TV, balcony, sea view, etc. The booking engine displays these as feature icons.
• Images — upload as many as you like, drag to reorder, add a description per photo. The first image is the hero on listings.

Per-guest pricing

If you charge differently for, say, an adult vs a child or a third guest, use the per-guest table to set a price for each guest category. HotelBee adds it on top of the base price for guests beyond the included capacity. Common setup: included capacity = 2, max = 4, third guest = €25, fourth guest (child) = €15.

Included services

If a room type comes with services baked in — e.g. airport transfer included for suites, or daily housekeeping — add them in the Services section. Mark each as price-included (no extra charge) or as an invoice line item (still charged but pre-attached).

Channel manager mapping

If you sell on Booking.com, Expedia, or any OTA, map this room type to its counterpart in your channel manager. HotelBee supports Channex, Beds24, Webhotelier, HotelRunner, and Exely. Paste the IDs from your channel manager into the Channel integration section. After saving, the type shows a colored badge for each connected channel in the room types list.

Add the actual rooms

Once you have at least one room type, open Backoffice → Rooms and click + (or Add new) to add the actual rooms. For each room, set the name (Room 201, Sea View 12, Apartment A) and pick its room type.

By default the room inherits everything from its type — capacity, price, bedtypes, taxes, amenities, meals. You only need to fill in the type. If a particular room differs (Room 305 has a balcony the rest of the type doesn't), override that field on the room itself.

Tags for grouping

Tags work on both room types and individual rooms. They're free-form labels ("sea view", "3rd floor", "accessible", "VIP") that don't affect pricing but make it easy to filter on the calendar and in reports. Use them when you have a property characteristic that doesn't fit neatly into types.

Sync room values to existing rooms

When you edit a room type — say you raise the price — HotelBee asks whether to push the new value to every room linked to that type. Pick which rooms to sync and skip the ones you've manually overridden. This is the fastest way to update fifteen rooms in one shot without losing the per-room overrides you've made for special units.

Display order

The Room order field controls how types appear on the booking engine and in the calendar's room-type groups. Lower numbers come first — set 1 for your hero/best-selling type and increment from there. Same logic applies inside a room type: rooms order alphanumerically by name, so 101, 102, 201, 202 all sort naturally.