Solutions · Vacation Rentals

Run twenty listings like one property, with the channel mix of a hotel.

Most rental managers run on a stack of spreadsheets, a calendar tool, an Airbnb message thread and an Excel cleaning roster. HotelBee replaces them with a single platform that treats your portfolio as one property, channel sync across every OTA, dynamic pricing, automated cleaning ops, integrated payments and a converting direct site.

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  • 5 → 200Listings on one tenant
  • +27%Direct bookings, year one
  • < 5 minPer-listing onboarding
  • 0Manual calendar updates
Why rental managers struggle

A multi-listing operation is a hotel, most software pretends it is not.

Talk to any rental manager with more than five listings and they will describe the same five issues. The category is over-served by single-listing tools and under-served by hotel software.

  • A spreadsheet that runs the company

    The cleaning roster, the maintenance log, the owner statements and the supply list all live in the same shared spreadsheet, and it breaks at exactly the wrong moment.

  • OTAs that do not stay in sync

    Airbnb, Booking.com and Vrbo each have their own rules, their own message templates and their own payout cadence. Manually keeping them in sync costs an admin two days a week.

  • Cleaners and check-ins coordinated by SMS

    Every check-in is a flurry of SMS, to the cleaner, to the maintenance person, to the guest, to the lock app. Nobody owns the source of truth.

  • No real picture of the portfolio

    Per-listing performance lives in three different OTA dashboards and a quarterly spreadsheet. Spotting the listing that is leaking margin takes a project, not a glance.

  • Owner statements built by hand

    At the end of every month, an admin spends two days building per-owner statements from OTA payouts, expenses and cleaning costs. The owners read them, eventually.

Vacation-rental living room with natural light and modern furnishings
A turnover day, two ways

The same Saturday, with and without.

Two rental managers running 22 listings on the Adriatic coast. One spends Saturday firefighting. The other spends it on the next acquisition.

Without HotelBeeBefore

Saturday is firefighting day.

  • 11 SMS to cleaners by 10am, three turn-overs are running late.
  • Airbnb and Booking.com both sold the same listing for next Friday.
  • Lock code mailed to the wrong guest. The right guest is locked out.
  • Owner statements still due, last month's spreadsheet is in v14.
  • Direct site converts at 0.6%. 92% of bookings via OTA at 18% commission.
  • It is 4pm. Three guests have not received their welcome message yet.
With HotelBeeAfter

Saturday is acquisition day.

  • Cleaning roster auto-built from check-outs and check-ins. Cleaners get a one-tap accept.
  • Channel manager keeps every OTA in sync. Last overbooking was eight months ago.
  • Lock codes rotate per booking and arrive with the guest, automatically.
  • Direct booking engine converts at 3.8%. Direct share at 31% in month seven.
  • Owner statements auto-generated on the 1st. The owner reads them on the 2nd.
  • 4pm: looking at the next two listings to bring on board.
What you get

A multi-listing platform that thinks like one.

Every listing shares the same database, the same guest record, the same channel mappings and the same financial ledger. Adding a listing is a five-minute task, not a re-onboarding.

Plays with the rentals stack

Connects to what rental managers already use.

You will not have to rip out your locks, your cleaning vendor or your accounting on day one. HotelBee streams into the tools the operation already runs on.

  • OTAsAirbnb, Booking.com, Vrbo, Expedia, Agoda, Marriott Homes & Villas, two-way.
  • Smart locksSalto, Nuki, August, TTLock, Yale, igloohome, Schlage, direct integration.
  • Pricing toolsPriceLabs, Wheelhouse, Beyond, Atomize, push and pull rates.
  • Cleaning marketplacesTurnoverBnB, Properly, Breezeway, sync rosters and feedback.
  • AccountingXero, QuickBooks, FreeAgent, daily journals plus per-owner statements.
  • MessagingWhatsApp Business, SMS, in-app, native OTA messaging, all in one inbox.
  • Local servicesTouristic platforms, transfer companies, breakfast vendors, earn commission on every upsell.
  • Webhooks & APIStream every event to Zapier, Make or your own data warehouse.
A turnover day

A real Saturday, thirty listings.

A real workflow from a 28-listing operator on the Croatian coast, since they consolidated onto HotelBee in 2024.

  1. 08:00

    Cleaning roster auto-built

    Yesterday's check-outs and tonight's arrivals build the cleaning roster automatically. Each cleaner gets a one-tap accept on their mobile app, with the photo checklist for each property.

  2. 11:00

    Mid-morning briefing

    A two-minute summary, three turnovers running late, one maintenance flag at listing 14, two pre-arrival messages waiting on owner approval. Each item is one tap from the action.

  3. 14:00

    Pre-arrivals auto-prepared

    Tonight's arrivals get a personalised welcome message with the lock code, the parking instructions, the WiFi and a one-tap upsell to a local breakfast partner.

  4. 16:00

    Cleaner sign-off

    Each cleaner uploads photos against the checklist and marks the listing ready. Anomalies (broken kettle, missing towels) flag automatically and trigger a maintenance ticket.

  5. 21:00

    A 2am arrival, unstaffed

    The guest taps a link, signs the form, gets the lock code, entirely unstaffed. The owner reviews the next morning's briefing on the train, then carries on with their day.

Built for the way rental managers run

A short checklist.

  • A portfolio, not a pile of listings

    Every listing rolls into a portfolio view, revenue, occupancy, ADR, channel mix, NPS and review score, comparable side-by-side.

  • Multi-owner reporting, automatic

    Per-owner statements with revenue, expenses, cleaning, channel commission and management fee, generated on the 1st, branded, sent automatically.

  • Cleaning that runs itself

    Rosters auto-built from the calendar, mobile app for cleaners, photo checklists, exception flagging, and SLA tracking per cleaner, without a spreadsheet.

  • A direct site that books

    Multi-listing search, location filter, photo-rich listings, mobile-first booking flow and Stripe-native payments, direct share grows from 8% to 30%+ in 12 months.

  • Bee AI on shift 24/7

    A reservation agent that books, upsells local services, and answers in any language, on WhatsApp, SMS, the booking engine and native OTA threads.

  • Compliance per listing

    Tourism tax, fiscal receipts and short-stay registration are configured per listing and per jurisdiction, with audit trails ready for the next inspection.

I run 28 listings on the coast, half of them owned, half managed for owners. Before HotelBee, Saturdays were a stream of cleaner SMS and OTA double-bookings. Now the rosters build themselves, the locks rotate themselves, and the owner statements land on the 1st without me. I added five listings last quarter without hiring an admin.

IB
Ivana BabićFounder · 28-listing rental manager · Croatia
Common questions

What rental operators always ask.

  • From five to several hundred on the same tenant. Onboarding a new listing takes about five minutes once your channel mappings are in place, clone an existing one, swap photos and rates, and it is live across every OTA.
See it on your portfolio

A 30-minute multi-listing walkthrough.

Tell us how many listings, which OTAs you sell on, and what software you run today. We will demo HotelBee with sample data that mirrors your operation, and a rollout plan for migrating without losing a booking.

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