Recipe builder & cost engine
Build recipes once, calculate plate cost, theoretical food cost and margin per dish, and see them update live as supplier prices change.
Inventory Control
Recipes, stock, suppliers, every cost in check.
A hospitality-native inventory module. Recipes deplete stock as the POS fires orders, suppliers and POs reconcile invoices automatically, and stocktakes run on a phone with a barcode scanner.
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app.hotelbee.co/inventory
Inventorylive stock
Tanqueray GinBarReorder placed
Espresso beansKitchen
Prosecco DOCBar
Olive oilKitchen
LiveStock movements as orders fire
−18%Average COGS reduction year one
Multi-storeOne backend, every outlet
Inside the module
Every gram, every order, every count, accounted for.
Built for properties that hate guessing why margins moved. Every action that touches stock, a sold cocktail, a delivered case, a wasted portion, is logged and ties back to a number that means something.
Multi-store stock
Bar, kitchen, banquet store, mini-bar, each with its own stock, its own reorder thresholds, and its own access controls.
Suppliers & purchase orders
Issue POs, receive deliveries with one click, match invoices line-by-line, and flag price changes before they hit your margin.
Stocktakes on a phone
Run weekly or spot stocktakes on a phone with a barcode scanner. Variance reports highlight what to investigate, not just what changed.
Waste & breakage tracking
Log waste, comps and breakage in two taps from the POS or the kitchen line. Trends roll up into the cost report automatically.
Low-stock & par alerts
Par-level alerts ping the right phone at the right time. Auto-generated POs ready to send when stock dips below safe thresholds.
Take a closer look
Designed for the hospitality cost story.
Generic inventory tools force hospitality into a retail mould. This one is built around the workflows F&B managers actually run, recipe-driven depletion, multi-store par levels, and stocktakes on a Saturday morning before the brunch rush.
Recipes drive everything
Recipes drive every stock movement.
When the POS fires a Negroni, the recipe deducts gin, vermouth, Campari and ice, to the gram. When supplier prices change, plate cost updates across every dish that uses the ingredient. When a server comps a dessert, the cost lands in the right report.
- Multi-level recipes (sub-recipes for stocks, sauces, mises en place)
- Live theoretical-vs-actual variance reporting per outlet
- Allergen and dietary tags propagate from ingredient to dish to menu
app.hotelbee.co/inventory/recipes
Multi-store, multi-outlet
One backend across the bar, kitchen, banquet store and mini-bar.
Each store has its own stock, its own par levels, its own staff with their own permissions. Transfers between stores are tracked. Mini-bar replenishment after check-out is one tap. Banquet event orders draw from the right store automatically.
- Per-store par levels, reorder thresholds and access controls
- Inter-store transfers with audit trail and live count adjustments
- Mini-bar replenishment driven by PMS check-out events
app.hotelbee.co/inventory/stores
Suppliers, POs, invoices
Procurement that closes the loop on cost.
Build a supplier catalogue once, issue POs in two taps, receive in seconds with a barcode scan. Invoice matching highlights price changes before they hit margin, and three-way matching (PO, GRN, invoice) keeps finance happy without a spreadsheet.
- Supplier catalogue with packsizes, lead times and last-paid prices
- PO templates, recurring orders and approval workflows
- Three-way invoice matching with price-change alerts
app.hotelbee.co/inventory/suppliers
Connects with
Plays nicely with the tools your finance team uses.
POS at the front, accounting at the back, suppliers in the middle, and a barcode scanner at the kitchen door. Every link in the chain stays in sync.
- HotelBee POS· POS
- QuickBooks· Accounting
- Xero· Accounting
- Albanian Fiscal System· Fiscal
- Metro Cash & Carry· Suppliers
- Sysco· Suppliers
- Bidfood· Suppliers
- Zebra Scanners· Hardware
- Datalogic Scanners· Hardware
- CSV import/export· Data
We thought we had a 28% food cost. After two months on HotelBee inventory it turned out we were running 34%, and the variance reports showed exactly why. Tightening up portions and supplier prices brought it back to 26% within a quarter.
Sokol MarkuF&B Manager · Vila Panorama, Sarandë
Better together
Pairs naturally with the rest of HotelBee.
Inventory does not live alone, it sits between the POS that depletes it and the reports that explain it. The modules below close the loop.
Do recipes really deplete stock automatically?
Yes. Every menu item is mapped to a recipe (or a sub-recipe). When the POS fires the order, the inventory module deducts every ingredient, in the unit and quantity defined in the recipe. Comps, voids and waste are tracked separately so they show up in the right report.
Can I run multiple stores, bar, kitchen, banquet, mini-bar?
Yes. Each store has its own stock, par levels, staff, and access controls. Inter-store transfers are tracked with an audit trail. Mini-bar replenishment can be triggered automatically by a PMS check-out event.
How does stocktake work?
Run a stocktake on a phone with a barcode scanner. Count by store, by category or by section. Variance reports highlight items that need investigation, not just everything that changed. Stocktakes can be scheduled (weekly, monthly) or run ad-hoc.
What about suppliers and POs?
Build a supplier catalogue with packsizes, lead times and last-paid prices. Issue POs in two taps, with templates and recurring orders for staples. Invoices are matched line-by-line against the PO and the goods-received note, with price-change alerts before they hit your margin.
Can it integrate with my accounting system?
Yes. Native sync with QuickBooks and Xero. POs, invoices, and inventory adjustments post to the right ledger with the correct VAT codes per country. CSV import / export covers the long tail.
What hardware do I need?
A phone is enough to start. For larger operations we recommend a Zebra or Datalogic barcode scanner. Receipt printers, label printers and kitchen printers from Epson and Star are all supported through the same hardware as the POS.
Ready when you are
Tighten margins without tightening the screws.
Free plan available. No credit card required. Build your first recipe in under ten minutes.
- Free plan
- No contract
- Cancel anytime
Inventory Control