The plan that changes 30 times a day, without breaking.
A live, drag-and-drop calendar built for the way front desks actually work, last-minute moves, walk-ins, group splits, no-shows, room-out-of-order. Every change writes back instantly to housekeeping, the channel manager, and finance.
- Drag-and-drop
- Overbooking guards
- Real-time sync
Three things that change a shift.
Move a reservation in one drag
Drag a booking to a different room, date, or category, the system rewrites the rate, the housekeeping plan, and the OTA inventory in the same operation.
Overbooking guards, not surprises
The calendar refuses moves that would oversell a category or break a maintenance block, and tells the user exactly why, before the change is committed.
See three months without scrolling
Compact, print-ready timeline modes for one week, one month, or a quarter, with channel, segment, and revenue colour-coding always one click away.
A calendar your eyes can read, even at 2am.
Soft contrast, single-line bookings, optional density modes for low-light environments, and keyboard shortcuts for every common action. Designed with night-audit teams in mind, not marketing screenshots.
| Room | Mon | Tue | Wed | Thu | Fri | Sat | Sun |
|---|---|---|---|---|---|---|---|
| 101 · Standard King | Hoxha | Walk-in | |||||
| 102 · Standard King | Booking.com | ||||||
| 103 · Standard Twin | OOO · refurb | ||||||
| 201 · Junior Suite | Krasniqi · VIP | ||||||
| 202 · Junior Suite | Direct | Group · TUI |
Five seconds, four steps.
No mode switches, no save buttons, no reload. The calendar is the operation, what you see is exactly what the rest of the platform sees.
- 01
Pick a reservation
Hover any booking on the timeline to see the guest, the rate plan, the channel, the balance and any flags. Click to expand the full folio.
- 02
Drag where it needs to go
Drop the booking onto a different room, date, or category. The cell highlights green if the move is valid, red if it conflicts.
- 03
Confirm the rewrite
A one-line confirmation summarises rate changes, housekeeping impact, and OTA actions, accept, adjust, or cancel before anything ships.
- 04
Watch the system catch up
Channel manager updates allocations, housekeeping receives the new room plan, and the audit log records who did what, when, and why.
Built for the edge cases that broke your last PMS.
Smart filtering
Filter the timeline by channel, segment, VIP status, balance, or arrival flag. Save filter presets per user, your front desk lead and your revenue manager see different views by default.
Group bookings, properly
Splits, merges, partial check-ins, and shared folios on a single tour group are handled inline, no separate "groups" module to learn or pay for.
Out-of-order, out-of-service
Block individual rooms or whole categories with reason codes (deep clean, refurb, owner stay), the calendar treats them as first-class citizens, not free-text notes.
Multi-property timeline
Hotel groups can switch between a single property, a region, or the whole portfolio with one keyboard shortcut. Every action respects per-property permissions.
AI-assisted upgrades
Bee AI suggests room reassignments that free up a more saleable category, and previews the revenue lift before you accept the move.
Audit-grade history
Every drag, edit, and override is logged with the user, timestamp, IP, and a one-line reason. Export the full trail to CSV or your data warehouse on demand.
If your calendar still looks like 2008.
Most properties moving to HotelBee are leaving an on-premise PMS that has not fundamentally changed in fifteen years. The shape of a normal day looks different on day one.
- InterfaceLegacy on-prem PMSDesktop Windows client. F-key shortcuts, modal dialogs, certified training before staff are productive.HotelBeeBrowser-based. Drag-and-drop, inline edits, new staff productive in an afternoon.
- Moving a reservationLegacy on-prem PMSRight-click the booking, pick "Move" from a context menu, fill a form, save, watch the screen reload.HotelBeeDrag the booking to a new cell. Green if valid, red if it conflicts.
- Overbooking checksLegacy on-prem PMSWarnings appear after the save, often as a printed exception report the next morning.HotelBeeBlocked at the drop, with the exact reason, before anything is committed.
- Group bookingsLegacy on-prem PMSA separate groups module with separate screens, separate permissions, and a separate learning curve.HotelBeeSplits, merges, and shared folios handled inline on the same calendar.
- Out-of-order roomsLegacy on-prem PMSA free-text note on the room, or an entry in a maintenance module the front desk does not see.HotelBeeA first-class block with a reason code, visible on every view that touches that room.
- Multi-propertyLegacy on-prem PMSPer-property login, or a paid enterprise add-on with its own console.HotelBeeOne keyboard shortcut to switch property, region, or full portfolio. Permissions follow the user.
What teams always ask before switching.
- Yes. The calendar uses native touch gestures, long-press to pick up, drag to move, two-finger zoom to switch density modes. We test on iPad Air, Surface Pro, and 10-inch Android tablets every release.
Part of the PMS module, not a separate product.
- Property Management
The reservations engine, folios, and operations layer the calendar runs on top of.
Learn more - Housekeeping
Real-time room status that mirrors every drag and drop on the calendar.
Learn more - Channel Manager
Two-way sync with 100+ OTAs, every calendar move updates inventory in seconds.
Learn more
Bring a real Saturday. We will replan it together.
Book a 30-minute working session, bring a screenshot of last Saturday's arrivals and we will rebuild the day live in HotelBee. No slides, no sales script.