How to do ficalization with TIN

How to do fiscalization with TIN

HotelBee integrates fiscal compliance directly into both its hotel management and point-of-sale (POS) modules, allowing properties to fiscalize room reservations, bar tabs, and restaurant orders without relying on separate invoicing tools. The following steps outline how clients can complete this process correctly and in full compliance with fiscal requirements.

Step 1: Create the Client Profile

Before any transaction can be fiscalized, a client profile must first be created in HotelBee. This applies equally to hotel guests and to bar or restaurant patrons who require a fiscal invoice. When creating the profile, all necessary identification details must be entered accurately, including the client's full name, address, and contact information. Most importantly, if the client is a business or requires a formal invoice, their Tax Identification Number (TIN/NIPT) must be recorded. Without a valid TIN on file, the system cannot generate a business-to-business (B2B) fiscal invoice, and the transaction will instead default to a standard business-to-consumer (B2C) receipt. Clients are strongly encouraged to verify these details before proceeding, as incomplete or incorrect information may delay the fiscalization process.

Step 2: Fiscalizing Room Reservations

Once the client profile is complete, staff can proceed with the reservation as usual, assigning it to the corresponding client record. Throughout the guest's stay, any charges related to the room can be added to the same folio. When the guest checks out, staff select the option to finalize the reservation. At this point, HotelBee automatically fiscalizes the invoice, generating the required fiscal codes and transmitting the transaction to the tax authority's system in real time. No separate fiscalization step or external software is required.

Step 3: Fiscalizing Bar and Restaurant Orders

The same principle applies to orders placed at the bar or restaurant. Staff should first confirm whether the order is linked to an existing hotel guest's folio or to a walk-in client. If it is a new client, a profile must be created following the same process described above, including the TIN where applicable. Once the order is closed at the point of sale, selecting the finalize option triggers fiscalization automatically, just as it does for room reservations. This ensures that every sale, whether from accommodation or food and beverage services, is properly recorded and reported without additional manual steps.

Conclusion

By requiring a properly completed client profile before any transaction, HotelBee ensures that fiscalization is accurate and compliant from the outset. Clients are reminded that the presence of a TIN determines whether an invoice is issued as B2B or B2C, but the fiscalization procedure itself remains identical across all departments. Staff are therefore advised to prioritize accurate client data entry, as this single step underpins the reliability of the entire fiscal process.