Chart of accounts
Multi-level chart of accounts with hotel-specific templates (USALI-aligned) and per-property overrides. Reclassify postings without breaking history.
Accounting & Reporting
See expenses against revenue, on the same screen.
A full hotel accounting module: chart of accounts, AP, AR, journal entries, P&L, bank reconciliation, multi-property and multi-currency. Plus the live KPI dashboards above them. The books, the boardroom and operations all read from the same data.
AB
JM
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app.hotelbee.co/accounting
FinancialsMay 2026
Revenue
€0
Expenses
€0
GOP
€0
Revenue trend
GOP margin
42%
of revenue
OneSource of truth for revenue and expenses
AutoFolio postings hit the GL with no export
Day-1Period close without CSV reconciliations
Inside the module
A real ledger, not an export.
Most PMS products treat accounting as a CSV that someone re-keys into QuickBooks at the end of the month. HotelBee Accounting is a full ledger that posts directly from the folio, the POS and the channel manager, so the books are always live and always match the operation.
Expenses & vendor invoices
Capture receipts, log vendor invoices with PO matching, schedule payments, and post against the right GL account in one screen.
AR & AP
Corporate billing, group invoicing and travel-agent statements on the AR side; vendor bills, payment runs and ageing on the AP side.
Journal entries & GL
Manual journals, recurring entries, and a full general ledger view with drill-down from any line back to the source folio, expense or POS sale.
Bank reconciliation
Import bank statements (CSV, OFX or live feed), match transactions against postings, and lock the reconciled period with one click.
Multi-property consolidation
Run each hotel as its own legal entity, then consolidate at group level, same chart of accounts, separate ledgers, one P&L when you need it.
Multi-currency
Operate in your home currency while accepting EUR, USD, GBP and 30+ others. FX gains and losses post automatically at month-end.
VAT & tax handling
Country-aware tax codes, period reports formatted for local filing, and reverse-charge handling for cross-border B2B.
Budget vs. actual
Load the annual budget by department and watch actuals roll in live. Variance alerts when a department crosses its threshold.
Audit log & period close
Every posting, edit and override stamped with user, timestamp and reason. Lock a period to freeze the books, admins can reopen with an audit trail.
Live KPI dashboards
Occupancy, ADR, RevPAR, departmental P&L and segment mix, sourced from the same ledger the books are signed off on. Drill from any tile to the underlying postings.
Take a closer look
Built for the way a hotel finance team actually works.
A hotel ledger is not a generic small-business ledger. Folios post throughout the day, group invoices stretch across check-out, and a single guest can hit ten revenue lines on one stay. The accounting module is built around that reality, not retrofitted to it.
Folio → GL
The folio posts straight to the GL.
Every room charge, F&B sale, spa treatment and city tax already has a GL account assigned. The moment the folio is closed, the postings hit the ledger. No CSV. No re-keying. No "let me check with reception what that 47 EUR was for."
- Revenue, tax, deposits, refunds and discounts all post automatically
- Drill down from any GL line back to the folio, the POS sale or the reservation
- Reclassify without losing the audit trail, the source link is permanent
app.hotelbee.co/accounting/gl
Expenses
Expenses against revenue, on the same screen.
Most hotels see revenue in the PMS and expenses in a separate accounting tool, and only meet them again on a monthly P&L. We put them on the same screen, by department, by day, so the F&B manager can see margin live and the GM can stop a runaway cost line on Wednesday, not on the 30th.
- Departmental P&L by day, week or month, refreshed live
- Capture vendor receipts on mobile; the bookkeeper approves and posts
- Variance alerts when a cost centre crosses its budget threshold
app.hotelbee.co/accounting/expenses
Period close
Period close without the late-night reconciliation.
Bank statements import once a day. Folio postings, POS sales and channel bookings already match by source. The reconciliation queue at month-end is the exceptions, not the universe. Lock the period when you are done, the books are sealed, with an audit trail of every entry.
- Import bank statements via CSV, OFX or live bank feed
- Auto-match transactions against the GL by reference and amount
- Lock the period; admins can reopen with a logged reason
app.hotelbee.co/accounting/close
Reporting
Dashboards on the same source as the books.
Operational reporting belongs on the same data layer as the ledger, not in a BI tool that imports a CSV three times a week. The KPIs your GM checks at 8am are sourced from the same postings the books are signed off on, and you can drill from any dashboard tile back to the source. The Advanced Reporting feature page covers configurable reports, scheduled exports and board-pack templates on top of these live dashboards.
- Live KPIs (occupancy, ADR, RevPAR) from the same ledger as the trial balance
- Departmental P&L by day, week or month, drillable to the underlying postings
- Segment, channel and rate-plan mix, refreshed each time a folio closes
app.hotelbee.co/accounting/reporting
Connects with
Plays nicely with the accounting tools you already file with.
Use HotelBee Accounting as your full ledger, or keep your existing accounting software and let HotelBee feed it cleanly. Either way, the export step disappears.
- QuickBooks· Accounting
- Alpha Web· Accounting · Albania
- Financa 5· Accounting · Albania
- Bilanc· Accounting · Albania
- CSV / OFX export· Accounting
- HotelBee PMS· Source
- HotelBee POS· Source
- HotelBee Channel Manager· Source
- HotelBee Payments· Source
- Bank feeds· Reconciliation
We used to close the month four days after the month ended, front desk would email folio summaries, F&B would email a CSV from the POS, and the bookkeeper would re-key everything into Bilanc. Now the books match the operation by the time the night auditor signs off. Closing the month takes an afternoon.
Arben KrasniqiFinance · Adriatic Coast Hotel Group
Better together
Pairs naturally with the rest of HotelBee.
Accounting is the destination for everything HotelBee already records. The modules below are the ones that feed it the cleanest data.
Does this replace QuickBooks / Financa 5 / Bilanc, or work alongside them?
Either. You can run HotelBee Accounting as your full ledger and file from it directly, or keep your existing accounting software and let HotelBee feed it a clean, reconciled posting file. Most properties start with the export-and-feed model and switch to the full ledger over their first year, once they trust it.
Is the chart of accounts hotel-specific?
Yes. We ship USALI-aligned templates (the standard for hospitality) with revenue, departmental costs and overhead pre-mapped. You can override at property level and add your own accounts at any time without losing history.
How does multi-property consolidation work?
Each hotel is its own legal entity with its own ledger, but they share the chart of accounts and the FX rates. Group P&L rolls up automatically; inter-company eliminations are logged as journal entries with a clear audit trail.
Do you handle Albanian VAT and the local filing format?
Yes. Country-aware tax codes for Albania (and 30+ other markets) with VAT period reports formatted for local filing. We also export in the formats Alpha Web, Financa 5 and Bilanc accept directly.
Who has access to the books?
Granular roles: bookkeeper (full posting), GM (read-only on P&L), department heads (read-only on their department), external accountant (read-only with export). Every action is logged with user, timestamp and a one-line reason.
Can I lock a period to stop late edits?
Yes. Once a period is closed and reconciled, you lock it. Admins can reopen with a logged reason, but no one can backdate or silently amend a closed period. This is what auditors look for.
How does this overlap with the Advanced Reporting feature?
They share the same data layer. The dashboards in this module are the live KPIs you check at 8am, occupancy, ADR, RevPAR, departmental P&L, segment mix, sourced from the same ledger the books are signed off on. The dedicated Advanced Reporting feature goes deeper on configurable reports, scheduled exports, board-pack templates and custom segments. Most properties only need the dashboards built into Accounting & Reporting; teams that want bespoke board reports add Advanced Reporting on top.
Ready when you are
Close the month on the 1st, not the 5th.
Free plan available. No credit card required. Most properties move their first full month onto HotelBee Accounting in under an afternoon.
- Free plan
- No contract
- Cancel anytime
Accounting & Reporting