GDPR Compliance

1. Introduction

HotelBee Inc. (“Company,” “we,” “our,” or “us”) is committed to protecting and respecting your privacy in accordance with the General Data Protection Regulation (GDPR) (EU) 2016/679. This GDPR Compliance statement explains how we collect, use, process, and disclose personal data, and your rights in relation to your personal data.

2. Data Controller

HotelBee Inc. is the data controller responsible for the processing of personal data collected through our property management software (“Service”). Our contact details are:

HotelBee Inc.
1534 Van Houten Avenue
Clifton, NJ 07013 US
Email: management[at]hotelbee.co

3. Personal Data We Collect

We may collect and process the following types of personal data:

  • Identity Data: Name, username, or similar identifiers.
  • Contact Data: Email address, telephone number, and address.
  • Financial Data: Payment card details.
  • Technical Data: IP address, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access the Service.
  • Usage Data: Information about how you use our Service.
  • Marketing and Communications Data: Your preferences in receiving marketing from us and your communication preferences.

4. Legal Basis for Processing

We will only process your personal data where we have a legal basis to do so. The legal bases for processing your personal data include:

  • Consent: You have given clear consent for us to process your personal data for a specific purpose.
  • Contract: The processing is necessary for a contract we have with you, or because you have asked us to take specific steps before entering into a contract.
  • Legal Obligation: The processing is necessary for us to comply with the law.
  • Legitimate Interests: The processing is necessary for our legitimate interests or the legitimate interests of a third party, provided your interests and fundamental rights do not override those interests.

5. How We Use Your Personal Data

We use your personal data to:

  • Provide, operate, and maintain our Service.
  • Improve, personalize, and expand our Service.
  • Understand and analyze how you use our Service.
  • Develop new products, services, features and functionalities.
  • Communicate with you, either directly or through one of our partners, including for customer service, to provide you with updates and other information relating to the Service, and for marketing and promotional purposes.
  • Process your transactions and manage your orders.
  • Send you emails.
  • Detect and prevent fraud.
  • Comply with legal obligations.

6. Data Sharing and Disclosure

We do not sell or trade your personal data. We may share your personal data with the following categories of recipients:

  • Service Providers: Third-party vendors, service providers, contractors, or agents who perform services on our behalf and need access to such information to do that work. These services include payment processing, data analysis, email delivery, hosting services, customer service, and marketing assistance.
  • Business Transfers: We may share or transfer your personal data in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.
  • Affiliates: We may share your information with our affiliates, in which case we will require those affiliates to honor this privacy policy.
  • Legal Requirements: We may disclose your information where we are legally required to do so to comply with applicable law, governmental requests, a judicial proceeding, court order, or legal process, such as in response to a court order or a subpoena.

7. International Transfers

Your personal data may be transferred to, and processed in, countries other than the country in which you are resident. These countries may have data protection laws that are different from the laws of your country. However, we take measures to ensure that your personal data remains protected in accordance with this GDPR Compliance statement.

8. Data Security

We have implemented appropriate technical and organizational measures to protect your personal data from accidental or unlawful destruction, loss, alteration, unauthorized disclosure, or access. These measures are designed to provide a level of security appropriate to the risk of processing your personal data.

9. Data Retention

We will retain your personal data only for as long as is necessary for the purposes set out in this GDPR Compliance statement. We will retain and use your personal data to the extent necessary to comply with our legal obligations, resolve disputes, and enforce our policies.

10. Your Data Protection Rights

Under the GDPR, you have the following rights regarding your personal data:

  • Right to Access: You have the right to request copies of your personal data.
  • Right to Rectification: You have the right to request that we correct any information you believe is inaccurate or complete information you believe
  • is incomplete.
  • Right to Erasure: You have the right to request that we erase your personal data, under certain conditions.
  • Right to Restrict Processing: You have the right to request that we restrict the processing of your personal data, under certain conditions.
  • Right to Object to Processing: You have the right to object to our processing of your personal data, under certain conditions.
  • Right to Data Portability: You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us at our provided contact information.

11. Children’s Privacy

Our Service is not intended for use by children under the age of 16, and we do not knowingly collect personal data from children under 16. If we become aware that we have collected personal data from a child under 16 without verification of parental consent, we will take steps to remove that information from our servers.

12. Data Protection Officer

We have appointed a Data Protection Officer (DPO) who is responsible for overseeing questions in relation to this GDPR Compliance statement. If you have any questions about this GDPR Compliance statement, including any requests to exercise your legal rights, please contact the DPO using the details set out below:

Data Protection Officer
HotelBee Inc.
1534 Van Houten Avenue
Clifton, NJ 07013 US
Email: management[at]hotelbee.co

13. Changes to This GDPR Compliance Statement

We may update this GDPR Compliance statement from time to time in response to changing legal, technical, or business developments. When we update our GDPR Compliance statement, we will take appropriate measures to inform you, consistent with the significance of the changes we make. We will obtain your consent to any material GDPR Compliance statement changes if and where this is required by applicable data protection laws.

14. Contact Us

If you have any questions or concerns about this GDPR Compliance statement, please contact us:

HotelBee Inc.
1534 Van Houten Avenue
Clifton, NJ 07013 US
Email: management[at]hotelbee.co

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